• Introduction
• India: The Convention Destination
• Facilities
• Conference & Exhibition Services

Travelite (India) is a professionally managed Destination Management Company, which is recognised as Tour Operators by Ministry of Tourism, Government of India. Travelite (India) is also the proud recipient of National Tourism Awards in the category of Tour Operators for Excellence in Services and was also awarded the first ever award presented by the Ministry of Tourism, Government of India for the "Most Effective use of Information Technology Category/Best Maintained Tourism Website".

As an Inbound Tour Operator, the services we render to the incoming tourists and business travelers, include making arrangements for their visits to India by selecting services and hotels as per their specific requirements and the given budget. Utmost care and special attention is given to minute details, so as to make their trip to India the most memorable one. Special dinners and theme evenings, as well as, royal welcomes are arranged for incentive groups.

Our Conferences & Exhibitions Division has requisite experience to provide the conference support and administrative services which help the conference planners to focus on the planning and content aspect only, while, all the other responsibilities are de-facto handled by Travelite (India).

Our services begin much before the event is planned, as we provide all the relevant information on suggested venues, bid documentation, budgeting, finances, as well as, identifying sponsors, which helps in making the conference a success. We also extensively, market conference / exhibition worldwide to ensure greater participation.

To the conference planner we promise our support in assisting their association in making a passionate bid for international and national conferences. To be with them at every step of the way, right from bid preparation, selecting the venues till the time the last delegate leaves the meet.

India: The Convention Destination

India is not just one of the world's oldest civilization, it is also the world's largest democracy, and has made stupendous progress among developing nations. A continent-sized country, India possesses an amazing wealth of sights and sounds, tastes and textures. You will find a fascinating amalgam of tradition & culture, beauty & nature, style & splendour, warmth, feelings & courtesies, comfort & convenience virtually everything the modern conference organiser or delegate could expect. One visit to India is a must.

What makes India different from any other destination is the myriad of experiences that it offers. This is one land where the ancient and the modern co-exist. India has literally everything that a visitor wants to experience and offers people a complete holiday both physical and mental. This is perhaps the reason why we have so many repeat visitors.

To quote Mark Twain, " India is the cradle of the human race, the birthplace of human speech, the mother of history, the grandmother of legend and the great grandmother of tradition. Our most valuable and most instructive materials in the history of man are treasured up in India."

Amidst the countless ways that India can capture world attention as a tourist paradise, there also exists a dynamic business opportunity as a splendid venue for international conferences and conventions of no less than global standards.

India is undoubtedly a unique Conference Destination as it offers cultural and heritage sites, the exotic and mystical, excellent facilities of beach and adventure holidays which can be combined as pre and post conference tours.

Accessibility

India is globally connected to a network of over 50 international airlines and several domestic airlines, which provide convenient connectivity within India.

Rail & Road Network

Added to this is an elaborate network of surface transportation system. There is an excellent Railway system running through the entire country. All important cities are connected with state-of-the-art 'Shatabdi & Rajdhani' Express trains. Special trains like Palace on Wheels and Royal Orient Express, comprising of air-conditioned saloons decorated in the old Maharaja style offer guests a chance to stay on the train and visit colorful Rajasthan and fascinating Gujarat.

An excellent network of roads, national and state highways, luxury coaches, Indian & foreign-make vehicles add to the convenience and comfort of surface travel.

Additional advantages

And, to add to this, India offers an educated manpower base where fluency in English and other official international languages can be expected.

Choice of Venues

A large number of Convention Centres are available in India with a seating capacity of up to 1700 persons. The important conference centres in the country are at New Delhi, Mumbai, Agra, Bangalore, Chennai, Cochin, Goa, Hyderabad, Jaipur & Kolkata. Some important hotel chains like the Taj Group, ITC-Welcomgroup, the Oberoi's, Meridien Hotels, Marriott Hotels etc. also have excellent conference facilities.

The exhibition industry has also gained fresh impetus with exhibition centres like Pragati Maidan in New Delhi, the Nehru Centre in Mumbai and the Chennai Trade Centre in Chennai amongst several other options.

Facilities available at all the Recommended Venues:

Conference & Exhibition Services

Our support services include a complete range of activities right from the Bidding Process going up to On-site Management. At the heart of our Services Management is a Computer Based Event Management System, which tracks each activity on an on-going basis. Some of the segmented services required for the smooth functioning of conferences and exhibitions provided by Travelite (India) are as under:

For Conference Planners: we will support the visit of senior officials from their organisation / association to their headquarters overseas or wherever your organisation is having a convention to push forward the idea of bringing the next convention to India by way of organising international air tickets, stay overseas as well as all information and supporting material required.

Conference Bidding: we work as a catalyst to provide support to conference planners, organisations, associations and other trade bodies during the bidding process for the international conferences. Herein our services include pre bid activities like preliminary assessment of the conference, preparing preliminary budget-assess feasibility, bid documentation and presentation etc.

Administrative & Secretarial Services: Setting up of the fully equipped secretariat, overall event coordination, venue management, liaisoning with government and non-government bodies, managing/handling routine correspondences, mails, follow-up etc., assistance in preparing the event budget, foreign exchange management services

Marketing, Promotion & E-Services: Sponsorship programmes, production of special publications before and during the event, Information brochures with program structure, forms etc. online marketing and sales, Buyer-seller meets, event website design, Exhibitor's directory, Participant's List, management and online payment collection.

Publicity, Media & PR: Planning advertising and publicity campaigns, organizing press conferences and media briefings, press releases / stories during the run-up to the events etc.

Registration Services: Customisation of the software as per the event requirements, online web registration facilities, Payment collection facility (i.e. cash, credit cards, cheques as well as on-line on the web, where linked with registration), management of on-site registration counters etc.

On-site Management: Hall management including audio visual support with recording, business center, mobile phones facilities, documentation center, food & beverages coordination and management, fully equipped business center facility, video/still photography, doctor on call, first aid, security services.

Support Services: Signage, Information kiosks, delegates' kit production with accessories, conference paper (abstract) management and handling, gifts & mementos, accompanying persons' programme, special events (awards, tournaments etc.), banquets.
Conference Equipment : In equipment and facilities that support international conferences, we provide the latest technologies & efficient support services. This includes mega screen audio-visual projection systems, digital sound recording and editing services, video / text / data / fax transmission facilities, simultaneous translation in foreign / local languages, media and satellite network connections, radio paging and cellular telephony, TV and video production, Internet, E-mail and CD-ROM multi-media etc.

Exhibition Set-up Services: venue selection, negotiations & booking, arranging required permissions & support, freight handling, gate passes, layout design & fabrication, signage, back-end coordination with sub-contractors / vendors, exhibitor's support services (secretarial, IT, communication, move-in etc), on-site management, trade facilitation services.

Delegate Services: Meet and Greet on arrival, transportation, requirements to visit convention venues, hotel accommodation.

Sponsorships: once the confirmation of holding the conference is awarded to us, all support from the Central Government, the respective State Government and local bodies will be solicited. We will approach the appropriate organisations and suppliers for sponsoring gift items, advertisements, meals, tea/coffee breaks, theme evenings etc for the attending delegates.

Pre & Post Tours: these are planned according to the profile of the attending delegates, the season and the region / venue where the convention is taking place.